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5 Ways CIOs Can Have the Best Server to Cloud Migration

Cloud, Content Management, Technology, Atlassian, Jira, Atlassian Cloud, Digital Transformation

A server to cloud migration is probably the last time that CIOs will have to get their hands dirty with Atlassian products in this manner. And an experienced partner like Isos can help because we go through these changeovers with companies regularly.

After doing these migrations for nine years and counting, we know that they can get very complicated very quickly. We know about the pitfalls and weird technical problems that pop up that you would not foresee.

Isos also has relationships with Atlassian’s app vendors. Not only are you moving your Atlassian products up to the cloud, but all of your apps have to move also. And we have experience with moving both the Atlassian data and the app data, as well.

One of the great advantages of having an Atlassian Solution Partner on your team is that they do this every day. A lot of the information is in our heads, or we know where to find it, which makes the process go faster.

 

Why is an Atlassian Cloud Migration Partner Important for CIOs?

Atlassian products have become essential to companies’ day-to-day operations, from customer support to development and more. And when systems go offline, downtime is critical.

That’s why it’s important to have a partner help you transition in the most orderly way possible. Instead of being down for a week or two weeks, you’re using a scheduled, rehearsed process that has been tested and proven effective.

If the Atlassian stack is critical to your organization, this might be your last foray into highly technical back-end processes. And a partner like Isos can really help make your move from Server to Cloud as smooth as possible.

We've helped organizations of all sizes make the transition. Prioritizing and queuing your data reduces your downtime and helps you communicate to your people through training or through documentation.

 

Preparing for a Server to Cloud Migration

If your company is considering the move from Server to Cloud, there's a lot of things that you can do—regardless of if you use a partner or not—that will help you make that transition easier.

1. Start with a Data Cleanup

The first thing that you can do is a basic cleanup of all your data. It's like when you move to a new home or office. You throw away what you can't use because you want to move as few extraneous things as possible. The same principle applies to data. Cleaning up your data ensures that everything happens as quickly and efficiently as possible.

Start with a basic cleanup of your Jira or Confluence instances or any other product that you're using on Server.

 

2. Engage Interested Parties

Next, go through all your Jira projects and find out who owns each project. Also, go through all of your workflows and find out who is responsible for each.

If there are problems when you move from Server to Cloud, one thing that can trip you up is not knowing who cares about an issue and who can help fix it.

Ultimately, even though your IT team will help you with the move, it's a collaborative effort for your whole organization. The more that you get responsible parties involved in the move to Cloud, the more successful that move will be.

Another part of that cleanup effort is the ownership of the apps that you use. One thing that's great about the Atlassian products is all of the apps you can add to it. They’re great, but each app can become a headache in that move from Server to Cloud.

It’s important to go through your apps and make sure that, if they aren’t being used, you turn them off or uninstall them. And again, finding the responsible party who uses that app is key.

 

3. Align with Your Company's Larger Operations Calendar

Sometimes teams choose a pre-selected date arbitrarily that doesn't align with their company’s larger plan.

They’ll say that they want a Server to Cloud migration completed by March or April, for example, and we schedule the project, and then they find out that they have a major software release in March and can't move everything. Either their internal schedule or ours gets disrupted, which can be costly.

Ensure that your IT team, or whomever is managing your transition, is in sync with the rest of your company. Scheduling problems can cut into your budget, time, and transition momentum.

 

4. Update Your Existing Server to the Latest Version

Another important factor is updating your Server software to the most current version. A lot of organizations that initiate a Server to Cloud migration do it because they don’t want to update their software anymore. And that's a valid concern — updates can be a very complicated exercise.

What also happens, however, is that companies are still on Version Five of Jira, and they should be on Version Seven or Eight to migrate effectively. There are big gaps in the updates, and you’ll need those updates to move certain versions of Jira, Confluence, or Bitbucket to the Cloud. And that’s something companies can handle as an internal process or outsource to a partner.

The upgrade process in itself can add costs and time to your move to the Cloud. Once you're in the Cloud, you know upgrades are not a problem anymore. But getting there on an earlier version can be problematic.

 

5. Start Preparing Early

If you're moving to the Cloud, finding out as early as possible so you can prepare is another major factor in the migration.

The resources that we’ve talked about, like Isos’ quiz and Atlassian’s announcements, can ensure that no one thing can stop you from going to the Cloud.

We've had clients who were very gung-ho about their Server to Cloud migration, and halfway through the project they discovered something that stopped them in their tracks.

Partnering with an Atlassian solutions provider will help you discover those things sooner. In any case, educating yourself with all of the online resources available is definitely a good place to start.

The official Server end-of-life will happen in February 2024. You have quite a while to get everything in order. And at the end of that period, if you're still not ready, you're gonna have to migrate to Cloud or Data Center.

 

Differences Between Data Center and Cloud

The main difference between Data Center and Cloud is that Data Center is in a location that you define. Whether that's in your own data center on-premises, or in AWS, Azure, or GCP, someone will have to set up and configure that infrastructure. With the cloud, however, that all happens more-or-less on-demand. It's ready and waiting for you.

You can go to Atlassian.net right now, create a cloud site, and begin using it immediately without creating any technical infrastructure. That is a major difference.

Another important difference is that a Data Center installation is limited by the number of nodes or servers that you can have running. Data centers also limit the number of supportable users.

Atlassian applications are great, but at a certain point, there's a limit to how many nodes are helpful and how many users those nodes can support.

In contrast, with the cloud, they're intending to make the user experience the same for everyone across the world, regardless of location. It should also scale automatically, whereas you would have to manually configure that or add a node to your data center or something if, for some reason, you had a large influx of users overnight.

 

Why CIOs Rely on Isos for Server to Cloud Migration

We’ve talked about why having a partner help you move to the cloud is important. But we also need to talk about Isos, specifically. We can help you, and you should want to pick us because we're great (this is, of course, an unbiased opinion).

First, Isos is probably the most cloud-friendly partner. We don't push people to the cloud, but we present it as a viable option if the cloud fits their needs. And for more and more organizations, it does.

Isos is also fully dedicated to these Atlassian services. We've done a lot of these. When we get up in the morning, we ask how we can help our clients get the most out of their Atlassian platform.

Moving to the Cloud is a big part of that. We've been an Atlassian Partner since 2014, and we've been using the software itself since 2005. We've won a lot of awards. In 2019, we were the Atlassian Partner of the Year: Enterprise, and in 2017 we were the Partner of the Year: Jira Service Desk.

isos - 2 Specific information for cios-BLOG

When it comes to moving to the cloud, we've worked very closely with Atlassian. A lot of the recommendations and processes that they have published have come from back-and-forth discussions we’ve had. We work in close collaboration with Atlassian, and we were doing these moves long before it was part of their official push.

 

The Forefront of Data Storage Innovation

All of the partners are working at the forefront of the latest technologies, tricks, tips, and processes to help you move your data in a Server to Cloud migration. And if you read Isos’ blog posts and resources on moving to the cloud, you'll see the depth of our experience and our commitment to that process.

If you need help, have questions, or think a cloud migration might be right for your company, we would love to hear from you and help you solve your Atlassian migration problems. Please click here to contact Isos today!

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TAGS: Cloud, Content Management, Technology, Atlassian, Jira, Atlassian Cloud, Digital Transformation

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